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Material in this subsubseries, consisting mainly of correspondence, relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1990. It includes that relating to a review of staff and staffing levels and resources at the start of Mary Robinson (MR)'s term as President, which began officially when she was inaugurated on 4th December 1990, as well as allocation by the Government of costs for entertainment by the President. General background information on the running of the Áras is also included, much of which was sent to MR once she was declared President elect following the election on 7th November 1990.

Ref: P143/4/9/1

Material which was sent to Mary Robinson (MR) while President Elect, and just following her inauguration, to familiarise herself with the running of Áras an Uachtaráin (Áras) including two photocopies of "Áras an Uachtaráin Review of Organisation and Procedures, Management Services, Department of Public Services", June 1986; photocopy of memo "On the Employment of Aides-De-Camp to An tUachtarán" from "A" Administration Section, Adjutant-General's Branch, Defence Forces Headquarters, Dublin to [Frank] Murray, Assistant Secretary to the Government and [Peter Ryan] Secretary to An Uachtarán [The President], 20/11/1990; information document on "The Presidential Establishment" (make-up of the secretariat, note on aide-de-camp, status and salaries of household staff, President's salary, and allocation of costs for entertainment by President), "State and other visits abroad", "Administrative arrangements" and "the Inauguration", 11/1990; typed letter to Ass. Commissioner Ned O'Dea and Supt. Aidan Brown from Bride Rosney, Special Adviser to the President on behalf of MR, listing members of An Garda Síochána [Irish police force] MR was seeking for various tasks, [11]/1990; typed memos from Peter Ryan, Secretary to the President, to MR in relation to funding for the household of Áras, 05/12/1990, financial resources, services provided by other departments and C.E.R.T. review, 17/12/1990; typed list of telephone extensions for the Áras, listing staff names, [12/1990?].

Ref: P143/4/9/1/1

Material which was sent to Mary Robinson while President Elect, and just following her inauguration, to familiarise herself with the running of Áras an Uachtaráin (Áras) including photocopy of letter from Department of Finance relating to the revision of pay of certain civil service grades, 11/09/1990, with list of pay scales as of 01/10/1990 and compliment slip from Secretary of the Government; photocopy of page labelled "General Information - Salaries of Public Representatives and Officials", taken from unknown publication, as of 01/07/1989.

Ref: P143/4/9/1/2

Material which was sent to Mary Robinson (MR) while President Elect, and just following her inauguration, to familiarise herself with the running of Áras an Uachtaráin (Áras) and material subsequently relating to the hiring of new staff and the transfer of existing staff elsewhere within the OPW [Office of Public Works], including two copies with different notation of information document on "The Presidential Establishment" (make-up of the secretariat, note on aide-de-camp, status and salaries of household staff, President's salary, and allocation of costs for entertainment by President), "State and other visits abroad", "Administrative arrangements" and "the Inauguration", and handwritten notes of MR's address to the staff at Áras an Uachtaráin announcing the need for change, with new more active role for Presidency and fundamental restructure of household, [12/1990?].

Ref: P143/4/9/1/3

Material relating to hiring of staff for Áras an Uachtaráin under MR's presidency including fax from Department of Taoiseach "Contract of Employment as Personal Adviser to the President", (has no name or salary listed), 13/12/1990.

Ref: P143/4/9/1/4

Material in this subsubseries, including correspondence, minutes, reports, relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1991. It includes minutes for meeting held on 8th of January 1991 to discuss themes of the Presidency, organisation of office (roles of individuals, functional areas and special projects), staffing, resources, services and Government advice (143/4/9/2/1) and draft interim report "Management and Organisational Issues within Áras an Uachtaráin", January 1991, which sets out a model for the development of a Support Services Unit within Áras an Uachtaráin (P143/4/9/2/2).

Ref: P143/4/9/2

Photocopy of typed agenda and minutes for meeting held on 8th of January 1991 to discuss themes of the Presidency, organisation of office (roles of individuals, functional areas and special projects), staffing, resources, services and Government advice, which was attended by President Mary Robinson (MR), Nick Robinson, Bride Rosney, Joe Brennan and Peter Ryan; MR's handwritten notes in preparation for or taken during meeting.

Themes listed in minutes and notes included Presidency as resource to support self-development at community and local level including voluntary activity, to symbolise the inclusion of the disadvantaged and marginalised, to promote values in areas such as environment, development aid, Human Rights at international level, to promote vibrancy in artistic and cultural endeavour, to foster sense of excellence in achievement, to establish/foster links with emigrants, to represent Ireland in positive and progressive image and work with established agencies such as IDA, Bord Fáilte to enhance and maximise investment, tourism and other opportunities, to create a President's Trust, to extend hand of friendship and love to both communities in Northern Ireland "with no strings attached, no hidden agenda" and also include mention of establishment for Support Services Unit for Áras an Uachtaráin focussed on three areas: Catering Services, Accommodation and Visitor Services and facilities (see P143/4/9/2/2).

Ref: P143/4/9/2/1

Spiral bound draft interim report "Management and Organisational Issues within Áras an Uachtaráin", January 1991, which sets out a model for the development of a Support Services Unit within Áras an Uachtaráin, to reflect and support the strategic vision of President Mary Robinson (MR), make the Áras more accessible to the public, ensure its resources are maximised and utilised and to ensure appropriate services are professional, cost effective and modern and which would be form model focussing on three strands under a manager: Catering Services, Accommodation and Visitor Services and facilities (see P143/4/9/2/1); background documentation photocopied and attached to memo from Peter Ryan to MR on the role of the Aide-de-Camp, 25/04/1991; photocopy of fax from Office of Public Works with draft advertisement for Catering and Services Manager, with handwritten note from MR to Peter Ryan (PR), Secretary to the President, with edits, 02/05/1991; photocopy of handwritten note from PR to MR stating that John McCullen, Parks Superintendent was inquiring whether there would be any objection to him taking four students for the summer months to gain experience of horticultural work at the Áras, with handwritten reply from MR "I warmly support the idea", 22-23/05/1991.

Ref: P143/4/9/2/2

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1992. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including handwritten letter from Col [PJ] McNally, Senior Aide-de-Camp (ADC) in relation to improving and regulating the rostering of ADCs, 07/02/1992; typed memo on courtesy call by Chief of State in relation to replacing current ADC and task of hiring a replacement, 20/05/1992; typed list of annual leave being taken by members of staff for summer holidays 1992, forwarded to MR by Kay Gleeson, Assistant Secretary to the President, 10/06/1992;typed memo from Gleeson, to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 23rd 199[3?], 02/12/1992.

Ref: P143/4/9/3

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1993. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson, Personnel Officer to Household staff, ADC [Aide-de-Camp] and Secretariat Staff in relation to the introduction of new procedures to meet operational and security needs of Áras an Uachtaráin, which resulted in all requests for services needing to be made through the Services Manager, Katherine Lynch, 02/03/1993; typed memo from Peter Ryan (P) to MR in relation to Security Personnel, to a replacement for Sean Lee, the first SDU due for rotation, to MR's wish that Julie King be assigned, and to concerns from SDU [The Special Detective Unit (SDU) is the main domestic security agency of the Garda Síochána, the national police force of Ireland, under the aegis of the Crime & Security Branch] that an all-female team would not provide sufficient security, 21/07/1993; typed memo from PR to MR in relation to a Management Services survey which was due and the need to introduce a computer network system to run a Lotus Notes application, 03/11/1993; typed memo from Kay Gleeson in relation to Christmas and New Year Leave arrangements, 07/12/1993; typed memo from PR to MR in relation to need to put leave by SDU and drivers on a proper footing, 09/12/1993; typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 12th, 16/12/1993.

Ref: P143/4/9/4