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Spiral bound draft interim report "Management and Organisational Issues within Áras an Uachtaráin", January 1991, which sets out a model for the development of a Support Services Unit within Áras an Uachtaráin, to reflect and support the strategic vision of President Mary Robinson (MR), make the Áras more accessible to the public, ensure its resources are maximised and utilised and to ensure appropriate services are professional, cost effective and modern and which would be form model focussing on three strands under a manager: Catering Services, Accommodation and Visitor Services and facilities (see P143/4/9/2/1); background documentation photocopied and attached to memo from Peter Ryan to MR on the role of the Aide-de-Camp, 25/04/1991; photocopy of fax from Office of Public Works with draft advertisement for Catering and Services Manager, with handwritten note from MR to Peter Ryan (PR), Secretary to the President, with edits, 02/05/1991; photocopy of handwritten note from PR to MR stating that John McCullen, Parks Superintendent was inquiring whether there would be any objection to him taking four students for the summer months to gain experience of horticultural work at the Áras, with handwritten reply from MR "I warmly support the idea", 22-23/05/1991.

Ref: P143/4/9/2/2

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1992. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including handwritten letter from Col [PJ] McNally, Senior Aide-de-Camp (ADC) in relation to improving and regulating the rostering of ADCs, 07/02/1992; typed memo on courtesy call by Chief of State in relation to replacing current ADC and task of hiring a replacement, 20/05/1992; typed list of annual leave being taken by members of staff for summer holidays 1992, forwarded to MR by Kay Gleeson, Assistant Secretary to the President, 10/06/1992;typed memo from Gleeson, to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 23rd 199[3?], 02/12/1992.

Ref: P143/4/9/3

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1993. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson, Personnel Officer to Household staff, ADC [Aide-de-Camp] and Secretariat Staff in relation to the introduction of new procedures to meet operational and security needs of Áras an Uachtaráin, which resulted in all requests for services needing to be made through the Services Manager, Katherine Lynch, 02/03/1993; typed memo from Peter Ryan (P) to MR in relation to Security Personnel, to a replacement for Sean Lee, the first SDU due for rotation, to MR's wish that Julie King be assigned, and to concerns from SDU [The Special Detective Unit (SDU) is the main domestic security agency of the Garda Síochána, the national police force of Ireland, under the aegis of the Crime & Security Branch] that an all-female team would not provide sufficient security, 21/07/1993; typed memo from PR to MR in relation to a Management Services survey which was due and the need to introduce a computer network system to run a Lotus Notes application, 03/11/1993; typed memo from Kay Gleeson in relation to Christmas and New Year Leave arrangements, 07/12/1993; typed memo from PR to MR in relation to need to put leave by SDU and drivers on a proper footing, 09/12/1993; typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 12th, 16/12/1993.

Ref: P143/4/9/4

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1994. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to the President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 11th, 02/11/1994; handwritten report from Aide-de-Camp Comdt. Dermot O'Connor, photocopy of same and of post-it note from MR noting her concern and requesting full report, and follow-up memo from Peter Ryan to MR, in relation to a security breach involving a drunk member of the public getting as far as the door of the Áras, the subsequent investigation being carried out with report due via Department of Justice, and recognition of structural problems with existing security arrangements, 27-28/11/1994.

Ref: P143/4/9/5

Photocopy typed memo from Peter Ryan (PR), Secretary to the President, to Col Howard and post-it which was attached to original to President Mary Robinson from PR, in relation to Security Detail, and changes made by An Garda Síochána regarding duty hours for members of the President's personal security detail, 24-26/01/1995.

Ref: P143/4/9/6

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1997. It includes correspondence relating to staffing and administration at Áras an Uachtaráin consisting of card from Frank Murray, Secretary to the Government, and his wife Maureen, thanking President Mary Robinson (MR) and husband Nick for lovely evening at the Áras, for her words about him (Murray), and wishing her every success in the future, 12/05/1997; correspondence between Denis Curran, President, Bank of Ireland Asset Management and MR and between William T Cunningham, Arthur Andersen, International Financial Services Centre, Dublin and MR in relation to requests for reference for Ann Lane, Personal Assistant to MR (since MR was moving on to her role as High Commissioner for Human Rights at the United Nations, and Lane would be looking for a new position) including draft and final references and personal profile for Lane, 01-07/07/1997.

Ref: P143/4/9/8

During Mary Robinson (MR)'s presidency she set about opening up the building and gardens of Áras an Uachtaráin (Áras), the official residence of the President of Ireland, to the public, including hosting regular garden parties to which ordinary citizens from various communities were invited, assessing the efficiency of the building's configuration, examining the need for restoration and updating of the building, and investigating the feasibility of having a visitors' centre and onsite tours. MR's husband Nicholas Robinson (NR) had a keen interest in architectural heritage and restoration, having helped establish numerous bodies, among them the Irish Architectural Archive (with Edward McParland), the Birr Scientific and Heritage Foundation and the Irish Landmark Trust, and as First Gentleman used his expertise and contacts to assist in the project to restore and update the Áras. Material includes correspondence, architectural designs and reports and is arranged chronologically by year.

Ref: P143/4/10

Photocopy of correspondence between Kay Gleeson, for [Peter Ryan (PR)] Secretary to the President, and Mrs Primrose Wilson, in relation to President Dr Patrick J Hillery's regret it was not possible to arrange a visit to Áras an Uachtaráin, and that because so many requests were received, it was necessary to decline them all, 29/01/-08/02/1990 [this was most likely shared with President Robinson, to show what precedence was in place regarding visits]; typed inventory of furniture at Áras an Uachtaráin ["Árus"], December 1990; typed memo from Peter Ryan to President Robinson (MR) in relation to visit by Mr Murray to examine the Áras an Uachtaráin building to check on requirements including rewiring, Fire detection and safety, kitchen equipment and hygiene, and to look at hiring a house manager and revamping the operation of the household, 10/12/1990; set of floor plans for Áras an Uachtaráin sent to Bride Rosney, by PR, 18/12/1990; typed draft "Architectural Guide to Áras an Uachtaráin", by Frederick O'Dwyer, OPW [Office of Public Works], November 1990 and photocopy of thank-you note from Nick Robinson to Richard Stokes, Office of the Taoiseach, for the draft booklet, 20/12/1990; photocopy of correspondence between Cecil King and Nick Robinson in relation to King's suggestion he complete a bronze bust of MR, 04-20/12/1990 [King stated he had been previously commissioned by PV Doyle, Doyle Hotels, to do sculptures of all previous presidents, which were in the VIP Room in Aer Lingus]; photocopy of chapter from "Proceedings of the Royal Irish Academy", on "The Phoenix Park, Its Origins and Early History, With Some Notices of Its Royal and Viceregal Residences".

Ref: P143/4/10/1

Material relating to Áras an Uachtaráin (Áras) and surrounding grounds, 199[0?]-199[7?] including "Áras an Uachtaráin: The Story of a House", by Kevin Casey, written about the history of Áras an Uachtaráin, sometime during the middle of MR's presidency (late 1993/ early 1994); official Christmas Card from President of Ireland, which features drawing of Áras an Uachtaráin by Michael Craig (no date); typed address/article by President Mary Robinson on the history of Áras an Uachtaráin, which describes the busts of previous presidents and the potential location of hers once complete "my husband Nick has made it clear that it cannot be where the beautiful old Irish mirror hangs at the far end of the room, as that is one of the finest early Irish mirrors in existence", no date; ringbound folder from Pro-Media giving details of panels, imagery etc. in exhibition space in Áras an Uachtaráin, 199[6/7?].

Ref: P143/4/10/8

Material relating to Áras an Uachtaráin (Áras) and surrounding grounds, 1991, including renovations and refurbishments required to make the Áras inhabitable and functional for all those living and working there, and opening it up to visitors through the development of a visitors’ centre. It includes handwritten letter from Eddie [McPartland, Irish architectural historian and co-founder along with Nick Robinson (NR) of what is now the Irish Architectural Archive] offering assistance; drawings from Caterers' Equipment of proposed Kitchen layouts, 10/04/1991 and architectural drawings for stable block with visitors' entrance, and basement with display area and audio visual room, by Office of Public Works (OPW); copies of typed report to President Mary Robinson (MR) from Michael Rosney M.I.H.C.I. [surveyor?], following visit to Áras an Uachtaráin (Áras) on 8th December 1990, giving observations and recommendations covering safety, structure, operation including that MR call on services of CERT to carry out an "in-depth analysis of the entire operation", [01?]/1991; draft report on the building and its potential with notation (from NR?), 20/01/1991; OPW Condition Report of Áras an Uachtaráin, March 1991, covering all areas (State, Private, Service, Secretariat, Army, Storage, Unused, Circulation), and covering condition of electrics, and issues of security; list of jobs and repairs required for SDU Drivers Quarters, prepared by Mary Darling for Bride Rosney, which was then sent to NR, 24/02/1991 [The Special Detective Unit (SDU) is the main domestic security agency of the Garda Síochána, the national police force of Ireland, under the aegis of the Crime & Security Branch]; correspondence from John Cornforth [architectural historian, author, and architectural editor of Country Life 1967-1977] to NR on his views of what needs to be done with Áras including recognising historic importance of building, and how to approach furnishings and decor, and noting that certain work being carried is for the good of the building and should not be changed from President to President (he uses example of 10 Downing Street, London), with handwritten notes from NR, 07/03/1991; correspondence between Mr W Harold Clarke, Chairman, Eason & Son Ltd., and NR relating to invite from Clarke to NR to produce booklet on Áras an Uachtaráin, and NR declining since one was under way by Freddie O'Dwyer, OPW; 25/02-08/03/1991; photocopy of letter to MR from Charles Clements, which was passed to NR since it gave details about Clements' ancestor, Nathaniel Clements, a ranger in Phoenix Park from 1748-1777, who built the house which eventually became the Áras, 21/03/1991; typed memo to MR from Peter Ryan (PR), Secretary to the President, on meeting of the Ad Hoc Group on Improvements to the Áras, 27/03/1991, and on solutions to staff accommodation problems following discussion he had with Liam Egan, Architect and Director of Maintenance, OPW, 15/04/1991; typed correspondence between PR and MR, and between PR and Barry Murphy, commissioner, OPW, on improvements to Áras, a revised draft report, a proposal to divide the report and the implementation of urgent works, 15/05/1991; correspondence between Séamas Ó hEocha, Decorative Plaster Restoration, NR and PR in relation to possibility of hiring him to restore ceilings at Áras, 10-19/06/1991.

Ref: P143/4/10/2